http://www.pdga.com/media/policy/worlds
The purpose of this policy is to provide a clear and concise set of rules and regulations regarding the way media is handled at the 2015 PDGA Amateur & Junior Disc Golf World Championships in Kalamazoo, MI and the 2015 PDGA Professional Disc Golf World Championships in Pittsburgh, PA. The policy outlines the chain of command in place and the specific roles and tasks that the PDGA, the Host, and the media teams have for each event.
Media Ownership & Responsibilities
PDGA-Owned Majors
The 2015 Am Worlds and 2015 Pro Worlds are both PDGA-owned events. The following PDGA Majors are also PDGA-owned:
Tim Selinske United States Masters Championships
United States Women's Disc Golf Championships
Amateur Disc Golf Doubles World Championships
At PDGA-owned events, the PDGA owns the rights to all event media and also assumes responsibility for the planning and organizing of said media. This is clearly addressed in the agreements signed by the Host.
In layman's terms, the PDGA assumes the role of all media planning for PDGA-owned events. Media outlets must coordinate with the PDGA prior to filming and/or photographing the event and must complete the 2015 PDGA NT/Major Media Credentials Request Form.
Required Media Credentials
All entities that require access to the course(s) and/or the players during the competition must first electronically sign and submit the 2015 PDGA NT/Major Media Credentials Request Form on PDGA.com. When submitted, the request will be reviewed by the PDGA Media Manager and shared with the Host.
These credentials allow those that are approved "inside-the-ropes" access before, during, and after the competition. All parties inside the ropes without media credentials (excluding players and caddies) will be directed to leave the area either by tournament staff or PDGA representatives.
In cases where no roped-off area exists, the Host and on-site PDGA staff will work to ensure that the approved media teams are not being interfered with by non-credentialed members of the gallery.
Members of approved media teams will be able to pick up their media passes from the Host at player check-in or tournament central. The passes must be displayed in some manner at all times during the event, visible to the Host, the PDGA, other media teams, and the gallery.
The 2015 PDGA NT/Major Media Credentials Request Form includes terms of engagement that must be read and agreed to prior to submitting the form.
Video Hierarchy
1. Live Streaming Video
The PDGA has right of first refusal for live streaming video at any PDGA-owned event and/or PDGA National Tour event. If the PDGA chooses not to bring in a media partner for live streaming, the right of refusal is then passed on to the Host. Live streaming teams should be given exclusive access to a pre-selected group or groups of players, e.g. the lead and chase MPO cards. The Host/PDGA may also choose to have additional media teams in place on the same group(s) as long as they do not interfere with the live streaming team.
2015 Am Worlds
No live streaming video partner has been secured for the 2015 Amateur & Junior Disc Golf World Championships. However, the PDGA has contracted The Disc Golf Guy to provide post-produced video coverage for the rounds on Friday July 24th and Saturday July 25th. As a PDGA partner, they will have exclusive access to the players/cards of their choosing.
2015 Pro Worlds
The PDGA has contracted DiscGolfPlanet.TV for live streaming video of the 2015 Pro Worlds. DiscGolfPlanet.TV will be given exclusive access to the players/cards of their choosing, but we will allow a select few additional media teams to film for post-production videos, assuming they can do so without interfering with the DiscGolfPlanet.TV cameras and crew.
2. Post-Production Video
Media teams that wish to film at either the 2015 Am Worlds or the 2015 Pro Worlds need to sign and complete the 2015 PDGA NT/Major Media Credentials Request Form. If approved, they will either be given an all-access pass or they will be given a list of open categories (division-based lead cards, courses, etc) that have not been designated to a live streaming team or a post-production team with exclusive rights.
Video Requirements
All video produced during the 2015 PDGA Pro and Am Worlds must met the following criteria.
Intro
The following information should be displayed in some way during the intro for both live streaming video and post-production video:
Event name
Date(s)
Location
PDGA logo
Course name
Player names (with their PDGA numbers)
This applies to round coverage videos, highlight reels, and player interviews.
PDGA Promotional Material
The PDGA will provide official digital renderings of the PDGA logo as well as a 30-second PDGA commercial for the media teams upon approval of a credentials request. The logo and commercial should be included in the following ways, at minimum:
A PDGA bug must appear on screen during the intro, presentation of the scores after individual holes, and/or presentation of the overall scores.
The 30-second PDGA commercial should be run once for each full hour of video.
Example - A live broadcast of 4 hours and 35 minutes should run the commercial a total of four times at minimum.
Example - A post-production video of 1 hour and 20 minutes should run the commercial a total of one time at minimum.
Miscellaneous Requirements
All use of foul language and/or any other inappropriate material must be edited out of the footage for the final published version.
Post-production videos should be edited and published in the amount of time agreed upon when filling out the credentials request.
Links to videos must be provided to the PDGA Media Manager.
Live Broadcasts: Send link(s) to PDGA Media Manager as soon as they are available prior to the start of the broadcast.
Post-Production: Send links to PDGA Media Manager as soon as the video is published and made available to the public.